Instructors

The Instructors screen manages your team of instructors and account owners. Use it to add team members, manage profiles, set working hours, and download instructor reports.

Navigation: Go to Team & Settings → Instructors.

Top Actions

Button	Description
Add Instructor	Create a new instructor (see Instructor Profile).
Report	Open the Instructors Report for Download.

Filter

• Instructor's name — search by name.

Sort

• Last name ascending (default) — dropdown to change sort order.

Instructor List

The header shows the total number of records.

Each row displays:

Column	Description
Name	Instructor name (clickable link to profile). Shows "[No name]" if not set.
Role	"Owner" or "Instructor".
Phone	Phone number (clickable).
Email	Email address (clickable).

Pagination shows total pages and results count.

Instructor Profile

Navigation: Instructors → click an instructor name, or Add Instructor.

The instructor detail has three tabs: Profile, Working hours, and Instructors' report for download.

Profile

Field	Description
Name	First name. Required.
Surname	Last name. Required.
Email address	Email address. Required.
Phone number	Phone number. Required.
Nickname	Display nickname for clients.
Show nicknames only	When active, clients can only see the nickname.
Role	Dropdown — "Owner" or "Instructor". The owner can delete and create new categories. The instructor can manage attendance records and individual bookings.
Internal note	Free-text note visible only to owners.

Button: Save.

Rates

Below the profile section, the instructor's pay rates are listed (e.g. "60 (for 60 minutes)"). Click the edit icon to modify rates.

Working Hours

Navigation: Instructor detail → Working hours tab.

A monthly calendar view showing the instructor's scheduled sessions and availability.

Action	Description
Add availability	Add a new availability block.
Mass editing: Activate	Enable bulk editing of availability.
Month navigation	Previous month / Next month buttons.

The calendar shows days of the week (S–S) with hourly time slots (07:00–21:00). Green blocks indicate scheduled sessions.

Instructors' Report for Download

Navigation: Instructor detail → Instructors' report for download tab, or Instructors list → Report.

Report Filters

Field	Description
Date from	Start date for the report period.
Date to	End date for the report period.
Show also cancelled sessions	Check to include cancelled sessions in instructor fees.
Select instructors	All instructors or Selected instructors (as currently filtered).

Buttons: Download and Back.

Report Detail (Show)

Summary statistics:

Metric	Description
Number of sessions	Total sessions in the period.
Total number of hours (minutes)	Total teaching time.
Units taught	Number of units actually taught.
Total time in 45-minute intervals	Time converted to 45-minute units.
Total number of 45-minute units taught	Units taught in 45-minute intervals.
Length of session – 60 minutes	Count of 60-minute sessions.
Length of session – 90 minutes	Count of 90-minute sessions.
Amount to be paid (for all sessions, regardless of attendance)	Pay for all scheduled sessions.
Amount to be paid (for taught sessions)	Pay only for sessions actually taught.

Session Table

Column	Description
Programme	Programme name with icon (clickable link).
Class	Class name (clickable link).
Session date	Date of the session.
Summary	Session summary.
Rate	Pay rate (e.g. "60 (60 minutes)").
Amount	Payment amount.
Billable sessions	Checkbox — leave empty if all are billable.
Date	Session date.
Day	Day of the week.
Start	Start time.
End	End time.

Buttons: Show (view report) and Download (export).

Related

• Instructor Access FAQ — common questions about instructor permissions.
• Instructor Rate Guide — how to set up instructor pay rates.