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SmartBill Integration

SmartBill is a Romanian cloud invoicing platform. When connected, Zooza creates invoices directly in your SmartBill account.

Market: Romania Setup effort: Email + API token + CIF (Romanian tax ID)

Before you start​

You need an active SmartBill account. The CIF (Romanian fiscal identification number) you enter in Zooza must match your SmartBill account exactly.

Setup​

  1. Go to Settings → Billing and open your Invoice Profile.

  2. In the Invoice Engine section, select SmartBill.

  3. Enter your credentials:

    FieldWhere to find it
    EmailYour SmartBill account email
    API TokenSmartBill → My Account → Integrations → API
    CIFYour Romanian tax identification number
    Invoice SeriesOptional — controls invoice numbering; set in SmartBill

    SmartBill API token location in SmartBill

  4. Click Save.

    SmartBill credentials in Zooza settings

How invoices work​

Once connected:

  • Every time a payment is recorded in Zooza, an invoice is created in your SmartBill account.
  • SmartBill assigns the invoice number and controls numbering via the invoice series.
  • PDF is available for download after creation.
  • VAT settings are pulled from SmartBill into Zooza.
  • Changes made in SmartBill are not synced back to Zooza.

VAT setup​

After connecting, sync VAT rates from SmartBill:

  1. Go to Settings → Billing → scroll to VAT levels.

  2. Click Synchronize to pull VAT rates from SmartBill.

    VAT sync in billing settings

Invoice series​

Set the invoice number series in SmartBill, then select it in the Invoice Profile in Zooza:

Invoice series selection in billing profile

Invoice series detail

What works and what doesn't​

FeatureStatus
Invoice creation✓ Automatic
PDF generation✓ Available after creation
VAT sync from SmartBill✓ Supported
Invoice numbering✓ Managed by SmartBill via series
Payment sync✗ Not supported — payments tracked in Zooza only
Credit notes✗ Not supported — issue in SmartBill directly
Editing invoices after creation✗ Edit in SmartBill — changes don't sync back

Known issues​

CIF mismatch — The CIF entered in Zooza must match your SmartBill account exactly. A mismatch will cause invoice creation to fail.

Invoice count limit — The number of invoices you can issue depends on your SmartBill subscription plan.